PRIVACY STATEMENT

PRIVACY STATEMENT

1. Who we are

Walker Hamill is a leading executive search and recruitment business.

For almost 30 years, we’ve focused on retained search mandates, contingency jobs and temporary, contract and interim appointments in the fields of accountancy & finance, private equity, debt & structured finance, corporate strategy and mergers & acquisitions. We’ve assisted innumerable clients in securing the very best talent available and we’ve played a key part in the advancement of literally thousands of careers.

We have offices in the UK, Switzerland and Australia.

Our registered office is at: 103-105 Jermyn Street, St James, London, SW1Y 6EE.

Our registered company number is: 04321148

References to “the Company”, “we”, “us”, “our” and “ours” in this privacy statement means Walker Hamill.

The terms “you”, “your” and “yours” when used in this privacy statement mean any user of this website, prospective employee of Walker Hamill, client or candidate.

If you have any queries about your privacy, you may write to us at the address above or email us at [email protected]

2. Purpose of this privacy statement

We are committed to the privacy and confidentiality of information provided by you to us. This privacy statement describes our current policies and practices with regard to any personal data collected by us from you directly and/or through our website. If you submit personal data to us it will be maintained in accordance with the provisions of the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK, until such time as the GDPR is no longer directly applicable to the UK, and then in accordance with the provisions of any successor legislation to the GDPR or the Data Protection Act 1998 (together, “the Data Protection Legislation”).We are a “data controller” for the purposes of the Data Protection Legislation. Our data protection registration number is: Z6487605.

Personal data (as defined in the Data Protection Legislation) means any information which identifies you, and may include information such as your name, email address, telephone number, position and postal address.

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal data.

3. Notification of changes to privacy statement

We are continually improving our methods of communication and adding new functionality and features to this website and to our existing services. Because of these ongoing changes, changes in the law and the changing nature of technology, our data protection practices will change from time to time. If and when our data protection practices change, we will update this privacy statement to describe our new practices. We encourage you to check this page regularly. 

4. Our use of your personal data 

When you provide us with your personal data it may be used for the following purposes:

  • to carry out our obligations arising from any contracts we have with you;
  • to contact you to inform you of new services and events we will be providing;
  • to send you requested information about our services - we will keep your contact details on our database and may, from time to time, e-mail or post you information about or services or jobs which may be of interest to you. If you do not wish to receive e-mails or post from us for these purposes, please let us know [by following the “unsubscribe” procedure set out below.];
  • if you are a candidate, to find you suitable job matches and to handle or assist with the recruitment process; 
  • to use your personal data for marketing purposes; or
  • where you have ‘referred a friend’ to us, we will use their personal data to find them suitable job matches and to handle or assist with the recruitment process.  PLEASE DO NOT REFER A FRIEND TO US WITHOUT THEIR CONSENT.

We may also receive information about you from other sources (with your consent) and we may combine this information with information you give to us. We may use this information and the combined information for the purposes set out above.5. Anonymous data collected through this website

In addition to the information we collect as described above, we use technology to collect anonymous information about the use of our website. For example, our web server automatically logs which pages of our website our visitors view, their IP addresses and which web browsers they use. This technology does not personally identify you - it simply enables us to compile statistics about our visitors and their use of our website. Our website contains hyperlinks to other pages on our website. We may use technology to track how often these links are used and which pages on our website our visitors choose to view. Again this technology does not identify you personally - it simply enables us to compile statistics about the use of these hyperlinks.

6. Cookies and similar technologies

In order to collect the anonymous data described in the preceding paragraph, we may use cookie technology on our website. A cookie is a small piece of information which is sent to your browser and stored on your computer's hard drive, mobile phone or other device. Cookies do not damage your computer.    You can set your browser to notify you when you receive a cookie.  This enables you to decide if you want to accept it or not.  However, some of the services and features offered through our website may not function properly if your cookies are disabled.

We use two types of cookies on our website:

  • Strictly necessary cookies

These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, services you have asked for cannot be provided.  They are deleted when you close the browser.

  • Performance cookies (e.g. Google Analytics)

These cookies collect information in an anonymous form about how visitors use our website. They allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it. 

We may also use your IP address to help diagnose problems with our server, to administer our website and to improve the service we offer to you.  An IP address is a numeric code that identifies your computer on a network, or in this case, the internet.  Your IP address might also be used to gather broad demographic information. We may perform IP lookups to determine which domain you are coming from (i.e. aol.com, yourcompany.com) to more accurately gauge our users' demographics.   Information from these types of cookies and technologies or about website usage is not combined with information about you from any other source.  None of the cookies or technologies that we use will personally identify you.

7. Consent

To comply with current legislation, we need to ask for your consent to set the performance cookies described above.  When you arrive on our website a banner appears asking for your consent to place performance cookies on your device.  By continuing to use our website or by clicking ‘OK’, we assume that you consent to cookies being placed on your device. If you do not agree please leave our website immediately. Once your consent has been provided, this message will not appear again when you revisit.  If you, or another user of your computer, wish to withdraw your consent at any time, you can do so by altering your browser settings.

8. Retention of your personal data

We will only keep your personal data within the timeframes allowed by law and for so long as is necessary to comply with our legal obligations.

9. Disclosure of your personal data 

We do not share, sell or distribute your personal data with unrelated third parties, except as otherwise provided for in this privacy statement and under these limited circumstances:

As necessary for job applications or other recruitment services that you have requested, with your consent.

When the law requires it.

In order to provide you with the information or services that you have requested your personal information may occasionally be transferred or shared with third parties who act for us for further processing in accordance with the purposes for which the data was originally collected or for the purposes to which you have subsequently consented.  For example, we may allow a third party access to your personal data to support our information technology or to handle mailings on our behalf.

We may share, transfer or disclose the information in our databases and server logs to comply with any legal requirements, or in the event of our flotation on a stock exchange, sale, merger, reorganisation, dissolution, disposal of all or part of our assets or similar event, provided that they agree only to use your personal data for the purposes that you have provided it to us. We will inform you of any such transfer or disclosure if required by law.

Where you have consented, we may share your personal data with other companies whose products and services may be of interest to you.

Where you are a client, we may disclose your personal data to third parties for the purposes billing and debt collection purposes.

10. Transfer of your personal data outside the EEA

The personal data Walker Hamill collects from you may be transferred outside the EEA either by Walker Hamill and /or any of the third parties described above.  Such transfers will occur where they are necessary as part of the recruitment services that Walker Hamill provides to you, for example, where you have applied for a position that is located outside the EEA or where the transfer is authorised by law.  By providing personal data you agree your data may be transferred outside the EEA in such circumstances.

Walker Hamill may store your personal data on a customer relationship management system (CRM) that uses servers located in the US. The supplier of the CRM is certified as part of the EU-US Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US as that which is provided under the Data Protection Legislation.  

Your personal data may be accessible or shared with any member of our group globally, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.

While some of these countries may not offer the degree of protection to your personal data equivalent to that afforded by your country of residence, we will take all reasonable steps to ensure the security of data held and processed across our global network.

11. Data access, corrections and other rights

Upon receipt of your written request (known as a Subject Access Request, or SAR) and enough information to permit us to identify your personal data, we will disclose to you the personal data we hold about you within one month of receipt of your request. We may withhold personal data to the extent permitted by law. If we decide we have a lawful basis to withhold your personal data, we will notify you within one month of receipt of your request and provide reasons for our decision. Your will have a right to appeal this decision.

We will also correct or amend any personal data that you tell us is inaccurate.  You may update any information you have given to us by contacting us at our registered address or the email address in section 1 above.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

12. Links to other websites

Our website may contain hyperlinks to websites that are not operated by us. We urge you to review any privacy statement posted on any site you visit before using the site or providing any personal information about yourself.

13. How to make a complaint

If you believe that we have breached this policy, or any other applicable privacy or data protection laws or regulations which may apply to Walker Hamill, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the opportunity to deal with your concerns before you approach the ICO so please contact us in the first instance. You should address your complaint in writing to the person of responsibility (contact details below), and you should include as much detail as you can about the personal data affected and the circumstances that you believe amount to a breach of this policy or applicable privacy or data protection law or regulations.

We will undertake an internal investigation and may contact you if we need any further information relating to your complaint.  We will generally attempt to provide a written response within 30 days of receipt of your complaint. Our written response will set out the results of the investigation, including whether we agree that Walker Hamill have breached this privacy policy or applicable privacy or data protection laws or regulations.

14. Person of responsibility

Walker Hamill does not have an obligation to have a Data Protection Officer, but have appointed a person of responsibility, Jackie Lavender.

 

If you have further queries relating to this privacy policy or concerns, please contact the person of responsibility in writing:

Walker Hamill Limited

105 Jermyn Street

St James’s

London

SW1Y 6EE

GDPR@walkerhamill.com